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Job Description
The Executive Assistant provides high-level administrative support to the executive director, ensuring smooth daily operations and facilitating efficient communication within and outside the organization. This role requires exceptional organizational, communication, and problem-solving skills and the ability to maintain discretion and confidentiality in handling sensitive information.
Responsibilities & Requirements
TO APPLY: Interested applicants must submit a letter of interest, a resume, and a completed application to the Human Resources Department via email at hradmin@elfus.org. Please keep in mind that failing to submit all the required documents will automatically disqualify the application.
EDUCATION, EXPERIENCE, LICENSE/CERTIFICATION, & SKILLS:
Knowledge, Skills, and Experience:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type a minimum of 50 words per minute.
Extremely proficient with Microsoft Office Suite or similar software and able to learn new or updated software.
A high school diploma is required; a bachelor’s degree in business administration or a related field is preferred.
At least four years of related experience is required.
ENVIRONMENTAL CONDITIONS AND PHYSICAL REQUIREMENTS:
Environment & Conditions:
Physical Space: when performing administrative tasks, they will work in a shared, open office space with a designated workspace and issued work computer for in-office administrative tasks. when performing physical tasks, they will be exposed to outdoor temperatures & elements, outdoor noises in an urban environment
Company Culture: a collaborative, multilingual staff supporting different organizational functional needs.
Team Dynamics: This person works independently on day-to-day tasks and collaborates with other staff, volunteers, contractors, or interns to support evolving community outreach and support needs.
Travel - some travel may be required to deliver recycling, pick up equipment, attend training, etc.
Physical Requirements
Must be able to lift to 15 pounds at times.
Must hear staff on the phone and those served in person and speak clearly to communicate information to clients and staff.
Must be able to read memos, computer screens, personnel forms, and clinical and administrative documents.
Must have high manual dexterity.
Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn.